Trim all Cells in a Worksheet - VBA

[Admin]

Hi All,

Here is a VBA routine to Trim as well as Clean all used range in a worksheet.


'// Developed by Kris @ ExcelFox.com
Sub TRIMALL(ByRef Sht As Worksheet)

Dim aAddr As String
Dim MaxLen As Long
Dim v As Variant
Dim r As Long
Dim c As Long
Dim Rng As Range
Dim a As Long

On Error Resume Next
Set Rng = Sht.UsedRange.SpecialCells(2, 6)
On Error GoTo 0

If Rng Is Nothing Then Exit Sub

For a = 1 To Rng.Areas.Count
With Rng.Areas(a)
aAddr = "'" & Sht.Name & "'!" & .Address
MaxLen = Evaluate("max(len(" & aAddr & "))")
If MaxLen > 255 Then v = .Value
.Value = Evaluate("if(len(" & aAddr & "),clean(trim(" & aAddr & "))," & aAddr & ")")
If MaxLen > 255 Then
If IsArray(v) Then
For r = 1 To UBound(v, 1)
For c = 1 To UBound(v, 2)
If Len(v(r, c)) > 255 Then .Cells(r, c).Value = Application.Clean(Application.Trim(v(r, c)))
Next
Next
Else
.Cells(1).Value = Application.Clean(Application.Trim(v))
End If
End If
End With
Next

End Sub

and call the routine like..



Sub Test()

TRIMALL ThisWorkbook.Worksheets("Sheet1")

End Sub

Enjoy !!

[Rick Rothstein]

Here is a UDF (user defined function) that I developed which will clean and trim the text passed into it. The trim operation is identical to Excel's worksheet TRIM function; however, the clean is slightly different. It cleans some additional non-printing characters that Excel's CLEAN function does not handle. Those additional characters are delineated here...

Remove spaces and nonprinting characters from text - Support - Office.com (http://office.microsoft.com/en-us/help/remove-spaces-and-nonprinting-characters-from-text-HP010062743.aspx?CTT=5&origin=HP010062560)

I also included an optional argument to convert non-breaking spaces (ASCII 160) to real spaces (ASCII 32). Because non-breaking spaces are such a problem when copying text from the web, I defaulted this optional argument to True (meaning non-breaking space will be converted into true spaces and then handled, along with existing spaces, by the trim operation).


Function CleanTrim(ByVal S As String, Optional ConvertNonBreakingSpace As Boolean = True) As String
Dim X As Long, CodesToClean As Variant
CodesToClean = Array(0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, _
21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 127, 129, 141, 143, 144, 157)
If ConvertNonBreakingSpace Then S = Replace(S, Chr(160), " ")
For X = LBound(CodesToClean) To UBound(CodesToClean)
If InStr(S, Chr(CodesToClean(X))) Then S = Replace(S, Chr(CodesToClean(X)), "")
Next
CleanTrim = WorksheetFunction.Trim(S)
End Function

For those reading this thread who are new to UDFs, they are easy to install and use. To install it, simply press ALT+F11 to go into the VB editor and, once there, click Insert/Module on its menu bar, then copy/paste the above code into the code window that just opened up. That's it.... you are done. You can now use CleanTrim just like it was a built-in Excel function. For example,

=CleanTrim(A1)

[Admin]

Hi Rick,

:cool:

[roberto21]

Here is a UDF (user defined function) that I developed which will clean and trim the text passed into it. The trim operation is identical to Excel's worksheet TRIM function; however, the clean is slightly different. It cleans some additional non-printing characters that Excel's CLEAN function does not handle. Those additional characters are delineated here...

Remove spaces and nonprinting characters from text - Support - Office.com (http://office.microsoft.com/en-us/help/remove-spaces-and-nonprinting-characters-from-text-HP010062743.aspx?CTT=5&origin=HP010062560)

I also included an optional argument to convert non-breaking spaces (ASCII 160) to real spaces (ASCII 32). Because non-breaking spaces are such a problem when copying text from the web, I defaulted this optional argument to True (meaning non-breaking space will be converted into true spaces and then handled, along with existing spaces, by the trim operation).


Function CleanTrim(ByVal S As String, Optional ConvertNonBreakingSpace As Boolean = True) As String
Dim X As Long, CodesToClean As Variant
CodesToClean = Array(0, 1, 2, 3, 4, 5, 6, 7, 8, 9, 10, 11, 12, 13, 14, 15, 16, 17, 18, 19, 20, _
21, 22, 23, 24, 25, 26, 27, 28, 29, 30, 31, 127, 129, 141, 143, 144, 157)
If ConvertNonBreakingSpace Then S = Replace(S, Chr(160), " ")
For X = LBound(CodesToClean) To UBound(CodesToClean)
If InStr(S, Chr(CodesToClean(X))) Then S = Replace(S, Chr(CodesToClean(X)), "")
Next
CleanTrim = WorksheetFunction.Trim(S)
End Function

For those reading this thread who are new to UDFs, they are easy to install and use. To install it, simply press ALT+F11 to go into the VB editor and, once there, click Insert/Module on its menu bar, then copy/paste the above code into the code window that just opened up. That's it.... you are done. You can now use CleanTrim just like it was a built-in Excel function. For example,

=CleanTrim(A1)

I managed to get a character (no merit in this) that your function does not eliminate, and I would really understand what it is, because it is driving me nuts. After some experimenting, I can say that:
1) the cell IS cleared simply by canceling it (delete key on the keyboard) or by the equivalent VBA ClearContents method, but NOT by Clean or Trim methods or functions
2) the cell IS counted by COUNTA function (so there is something in it...or there isn't?)
3) the cell IS counted by COUNTBLANK function (so there is nothing in there...)
4) LEN function applied to the cell gives 0 (zero) result

I don't know if I can upload a small workbook with this cell in it, if so please explain. This ghost keep appearing in a database I am working with for a friend, and disrupts a number of pivot tables used for statistics. By the way, the pivot tables count these cells as non empty, whereas if you use the simple excel filter for non-blank function (the one on top of the column) these cells are correctly not counted.
Cheers
Robert, Italy

[PeteRooney]

Rick,

I just stumbled upon this when looking for a means to clean a range of cells containing IP addresses, which I needed to be able to ping.

Of course, if I'd just checked for spaces in the first place before getting Network Services to check my permissions against a range of servers that I was actually able to access all the time...

But, my idiocy aside, this is brilliant and did the job perfectly - thank you very much! :-)

Pete



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https://www.youtube.com/watch?v=vXyMScSbhk4&lc=Ugy1B1aQnHq2WbbucmR4AaABAg.9isY3Ezhx4j9itQLuif2 6T (https://www.youtube.com/watch?v=vXyMScSbhk4&lc=Ugy1B1aQnHq2WbbucmR4AaABAg.9isY3Ezhx4j9itQLuif2 6T)
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https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iK75iCEaGN (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iK75iCEaGN)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iK7XF33njy (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iK7XF33njy)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iKCSgpAqA1 (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iKCSgpAqA1)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iKCy--3x8E (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iKCy--3x8E)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwNaJiNATXshvJ0Zz94AaABAg.9iEktVkTAHk9iF9_pdsh r6 (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwNaJiNATXshvJ0Zz94AaABAg.9iEktVkTAHk9iF9_pdsh r6)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iFAZq-JEZ- (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iFAZq-JEZ-)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgxV2r7KQnuAyZVLHH54AaABAg.9iDVgy6wzct9iFBxma9z XI (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgxV2r7KQnuAyZVLHH54AaABAg.9iDVgy6wzct9iFBxma9z XI)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugx12mI-a39T41NaZ8F4AaABAg.9iDQqIP56NV9iFD0AkeeJG (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugx12mI-a39T41NaZ8F4AaABAg.9iDQqIP56NV9iFD0AkeeJG)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwnYuSngiuYaUhEMWN4AaABAg.9iDQN7TORHv9iFGQQ5z_ 3f (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwnYuSngiuYaUhEMWN4AaABAg.9iDQN7TORHv9iFGQQ5z_ 3f)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwJ3yzdk_EE98dndmt4AaABAg.9iDLC2uEPRW9iFGvgk11 nH (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwJ3yzdk_EE98dndmt4AaABAg.9iDLC2uEPRW9iFGvgk11 nH)
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https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iHpsWCdJ5I (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iHpsWCdJ5I)
https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA (https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA)

[mendelk]

[QUOTE=Admin;466]Hi All,


Hi this code is almost a lifesaver for me, I'm just having one problem: I run the code and then get an error 13 'mismatch.' I tried debugging it and it pointed me to this line: For r = 1 To UBound(v, 1).

Unfortunately I'm an extreme amateur with anything vba in excel. Any suggestions or help would be most welcome.

PS. What I'm trying to do is clean up a bunch of cells in my worksheet that have horrible HTML code in there. I'm not trying to remove the tags just all the empty white space, line breaks, and tab characters that are in the cell.



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https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwNaJiNATXshvJ0Zz94AaABAg.9iEktVkTAHk9iF9_pdsh r6 (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwNaJiNATXshvJ0Zz94AaABAg.9iEktVkTAHk9iF9_pdsh r6)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iFAZq-JEZ- (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgykemWTw-fGoPwu8E14AaABAg.9iECYNx-n4U9iFAZq-JEZ-)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgxV2r7KQnuAyZVLHH54AaABAg.9iDVgy6wzct9iFBxma9z XI (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgxV2r7KQnuAyZVLHH54AaABAg.9iDVgy6wzct9iFBxma9z XI)
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https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwnYuSngiuYaUhEMWN4AaABAg.9iDQN7TORHv9iFGQQ5z_ 3f (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwnYuSngiuYaUhEMWN4AaABAg.9iDQN7TORHv9iFGQQ5z_ 3f)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwJ3yzdk_EE98dndmt4AaABAg.9iDLC2uEPRW9iFGvgk11 nH (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwJ3yzdk_EE98dndmt4AaABAg.9iDLC2uEPRW9iFGvgk11 nH)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgyDWAVqCa4yMot463x4AaABAg.9iH3wvUZj3n9iHnpOxOe Xa (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgyDWAVqCa4yMot463x4AaABAg.9iH3wvUZj3n9iHnpOxOe Xa)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwvLFdMEAba5rLHIz94AaABAg.9iGReNGzP4v9iHoeaCpT G8 (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=UgwvLFdMEAba5rLHIz94AaABAg.9iGReNGzP4v9iHoeaCpT G8)
https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iHpsWCdJ5I (https://www.youtube.com/watch?v=ITI1HaFeq_g&lc=Ugy_1xkcndYdzUapw-J4AaABAg.9iGOq_leF_E9iHpsWCdJ5I)
https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA (https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA)

[Admin]

I have edited my above code.