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Thread: Summary Of Maximum Rows Used Across Each Sheet In A Workbook

  1. #1
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    Summary Of Maximum Rows Used Across Each Sheet In A Workbook

    So this little routine basically gives a raw aka primitive indication of what are the maximum rows used across each sheet. Just wrote this for something I needed urgently, so the code would be quick and dirty. Due credit to shg for the letter converter

    Code:
    Sub SheetUsageByColumn()
    
        Dim wks As Worksheet
        Dim lngCount As Long
        Dim lngCol As Long
        Dim lngRow As Long
        Dim lngMaxRow As Long
        Dim lngMaxCol As Long
        Dim lngStartRow As Long
        Dim lngStartCol As Long
        Dim strMessage As String
        Dim lngTotalRows As Long: lngTotalRows = ActiveWorkbook.Sheets(1).Rows.Count
        
        For Each wks In ActiveWorkbook.Worksheets
            strMessage = strMessage & "For '" & wks.Name & "' tab with |<>|" & vbLf & vbLf
            lngStartRow = wks.Cells(wks.Rows.Count, 1).End(xlUp).Row
            lngStartCol = 1
            For lngCol = 2 To wks.UsedRange.Columns.Count
                lngRow = wks.Cells(lngTotalRows, lngCol).End(xlUp).Row
                If lngRow <> lngStartRow Then
                    lngMaxRow = Application.Max(lngMaxRow, lngRow, lngStartRow)
                    strMessage = strMessage & ColLtr(lngStartCol) & "-" & ColLtr(lngCol - 1) & ":" & lngStartRow & vbTab
                    lngStartRow = lngRow
                    lngStartCol = lngCol
                End If
            Next lngCol
            lngMaxCol = lngCol - 1
            strMessage = Replace(strMessage, "|<>|", "upto " & lngMaxRow & " rows in " & lngMaxCol & " columns.")
            strMessage = strMessage & vbLf & vbLf
            lngMaxRow = Empty
        Next wks
        MsgBox strMessage
        
    End Sub
    
    
    Function ColLtr(ByVal iCol As Long) As String
        ' shg 2012
        If iCol Then ColLtr = ColLtr((iCol - 1) \ 26) & Chr(65 + (iCol - 1) Mod 26)
        
    End Function
    A dream is not something you see when you are asleep, but something you strive for when you are awake.

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  2. #2
    Forum Guru Rick Rothstein's Avatar
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    I think there might be something wrong with your code. I notice that sometimes it ignores single values in the last column on a sheet. In addition to that, if you have a vertically merged cell at the bottom of the column, it reports the top row of the merged cells as the last used row whereas I think it should report the row number of the last cell in the merge. Also, for this on Sheet3...

    C5: =IF(D1="","","X")

    E2: 34
    The MessageBox showed this for that sheet (ignored last colon and single formula)...

    For 'Sheet3' tab with upto 5 rows in 3 columns.

    A-B:1
    As a side note, here is the function I would use for obtaining the column letter designation from its column number...

    Code:
    Function ColLtr(ByVal iCol As Long) As String
      ColLtr = Split(Cells(1, iCol).Address, "$")(1)
    End Function

    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
    https://www.youtube.com/watch?v=U76ZRIzBhOA&lc=UgxsozCmRd3RAmIPO5B4AaABAg.9fxrOrrvTln9g9wr8mv2 CS
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    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugz-pow-E8FDG8gFZ4l4AaABAg.9f8Bng22e5d9f8hoJGZY-5
    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugxev2gQt7BKZ0WYMfh4AaABAg.9f6hAjkC0ct9f8jleOui-u
    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugxg9iT7MPWGBWruIzR4AaABAg
    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
    Last edited by DocAElstein; 07-12-2023 at 05:30 PM.

  3. #3
    Forum Guru Rick Rothstein's Avatar
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    Here is a macro that I have written to do what your original code does (this code seems to work correctly by accounting for formulas at the bottom of columns that display the empty string ("") and identifying the last cell in a vertical merge if that merge is at the bottom of the column). Note, though, that I changed the display slightly from what your code uses and I print nothing out for blank sheets.
    Code:
    Sub SheetUsageByWorksheets()
      Dim X As Long, MaxRow As Long, LastCol As Long
      Dim WS As Worksheet, AddrStr As String, MBxString As String, Addr() As String
      For Each WS In Worksheets
        MaxRow = 0
        LastCol = 0
        AddrStr = ""
        Erase Addr
        On Error Resume Next
        LastCol = WS.Cells.Find("*", , xlFormulas, , xlByColumns, xlPrevious).Column
        On Error GoTo 0
        If LastCol Then
          For X = 1 To LastCol
            With WS.Cells(Rows.Count, X).End(xlUp).Offset(1)
              .Cells = "#N/A"
              If .Row - 1 > MaxRow Then MaxRow = .Row - 1
            End With
          Next
          AddrStr = Intersect(WS.UsedRange, WS.Cells.SpecialCells(xlConstants, xlErrors)).Offset(-1).Address(, 0)
          WS.UsedRange.Replace "#N/A", "", xlWhole
          Addr = Split(AddrStr, ",")
          For X = 0 To UBound(Addr)
            If Addr(X) Like "*:*" Then Addr(X) = Left(Addr(X), InStrRev(Addr(X), "$", InStr(Addr(X), ":")) - 1) & Mid(Addr(X), InStr(Addr(X), ":"))
            Addr(X) = Replace(Addr(X), "$", "-")
          Next
          With WS.Cells(MaxRow + 1, "A").Resize(, UBound(Addr) + 1)
            .Cells = Addr
            .Sort .Cells, xlAscending, , , , , , xlNo, , , xlLeftToRight
            AddrStr = "For '" & WS.Name & "' tab with up to " & MaxRow & " rows in " & LastCol & " columns." & vbLf & vbLf & Join(Application.Index(.Value, 1, 0), "   ") & vbLf & vbLf
            .Clear
          End With
        End If
        MBxString = MBxString & AddrStr
      Next
      MsgBox MBxString
    End Sub


    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
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    https://www.youtube.com/watch?v=U76ZRIzBhOA&lc=Ugw6zxOMtNCfmdllKQl4AaABAg.9g9wJCunNRa9gJGhDZ4R I2
    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugz-pow-E8FDG8gFZ4l4AaABAg.9f8Bng22e5d9f8hoJGZY-5
    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugxev2gQt7BKZ0WYMfh4AaABAg.9f6hAjkC0ct9f8jleOui-u
    https://www.youtube.com/watch?v=Sh1kZD7EVj0&lc=Ugxg9iT7MPWGBWruIzR4AaABAg
    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
    Last edited by DocAElstein; 07-12-2023 at 05:26 PM.

  4. #4
    Administrator Excel Fox's Avatar
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    no doubt who is the Guru in these parts... thank you Rick



    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
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    https://www.reddit.com/r/windowsxp/comments/pexq9q/comment/k81ybvj/?utm_source=reddit&utm_medium=web2x&context=3
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    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
    Last edited by DocAElstein; 11-30-2023 at 03:01 PM.
    A dream is not something you see when you are asleep, but something you strive for when you are awake.

    It's usually a bad idea to say that something can't be done.

    The difference between dream and aim, is that one requires soundless sleep to see and the other requires sleepless efforts to achieve

    Join us at Facebook

  5. #5
    Forum Guru Rick Rothstein's Avatar
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    Quote Originally Posted by Excel Fox View Post
    no doubt who is the Guru in these parts... thank you Rick
    You are quite welcome... and thank you for your kind words. I thought what you were trying to do would be a neat challenge, so I decided to try my hand at it. I kind of like the unique method I came up with in order to get Excel to do the work of creating the list of columns with their last row numbers. What surprised me about it was finding that SpecialCells constructed the addresses for them from the first row number upward... that pretty much guaranteed the range areas would be unsorted whereas if it is processed them from the first column rightward, the list of addresses would have been automatically sorted.

    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
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    https://www.youtube.com/watch?v=0ltJS7uHfK4&lc=UgyjoPLjNeIAOMVH_u94AaABAg.9id_Q3FO8Lp9xHyeYSuv 1I
    https://www.reddit.com/r/windowsxp/comments/pexq9q/comment/k81ybvj/?utm_source=reddit&utm_medium=web2x&context=3
    https://www.youtube.com/watch?v=bs-urI_o8jo&lc=UgxYgiEZuS9I3xkjJv54AaABAg
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    ttps://www.youtube.com/watch?v=LP9fz2DCMBE
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    https://www.youtube.com/channel/UCnxwq2aGJRbjOo_MO54oaHA
    Last edited by DocAElstein; 11-30-2023 at 03:09 PM.

  6. #6
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    I filled entire column B with some value with all the other columns empty. It throwed a type mismatch error, and also modified Range("A2") of active sheet with A:B-1. When columns are entirely filled (which is a rare case anyway), we need to conditionally ensure that we get the last row number instead of the first. Similarly goes when the filled cells are discontiguous (like there a set of empty cells in between a single column that is filled till the very last row.
    A dream is not something you see when you are asleep, but something you strive for when you are awake.

    It's usually a bad idea to say that something can't be done.

    The difference between dream and aim, is that one requires soundless sleep to see and the other requires sleepless efforts to achieve

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  7. #7
    Forum Guru Rick Rothstein's Avatar
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    Quote Originally Posted by Excel Fox View Post
    I filled entire column B with some value with all the other columns empty.
    Hmm, I never thought about that possibility (don't know why, I just didn't). Unfortunately, it is back to the drawing boards for me since a completely filled columns screws up two parts of the method I used.

  8. #8
    Forum Guru Rick Rothstein's Avatar
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    Quote Originally Posted by Rick Rothstein View Post
    Unfortunately, it is back to the drawing boards for me...
    Okay, I am back from the drawing board and I think the following code will work correctly in all scenarios discussed previously...
    Code:
    Sub SheetUsageByWorksheet()
      Dim Col As Long, X As Long, MaxRow As Long, LastRow As Long, PrevRow As Long, LastCol As Long
      Dim Addr As String, TextOut As String, Dashed() As String, Spaced() As String, WS As Worksheet
      On Error GoTo NoData
      For Each WS In Worksheets
        Addr = ""
        MaxRow = 0
        LastCol = WS.Cells.Find("*", , xlFormulas, , xlByColumns, xlPrevious).Column
        If LastCol Then
          For Col = 1 To LastCol
            LastRow = WS.Cells(Rows.Count, Col).End(xlUp).Offset(1).Row - 1
            If LastRow > MaxRow Then MaxRow = LastRow
            If Len(Cells(Rows.Count, Col).Formula) > 0 Then LastRow = Rows.Count
            Addr = Trim(Addr & " " & Split(Cells(1, Col).Address, "$")(1) & "-" & LastRow)
          Next
          Dashed = Split(Addr, "-")
          For X = 1 To UBound(Dashed) - 1
            If Val(Dashed(X)) = Val(Dashed(X + 1)) Then Dashed(X) = ":" & Mid(Dashed(X), InStr(Dashed(X), " ") + 1)
          Next
          Addr = Replace(Join(Dashed, "-"), "-:", ":")
          Spaced = Split(Addr)
          For X = 0 To UBound(Spaced)
            If Spaced(X) Like "*:*" Then Spaced(X) = Left(Spaced(X), InStr(Spaced(X), ":")) & Mid(Spaced(X), InStrRev(Spaced(X), ":") + 1)
          Next
          Addr = "For '" & WS.Name & "' tab with up to " & MaxRow & " rows in " & LastCol & " columns." & vbLf & vbLf & Replace(Join(Spaced), " ", "   ") & vbLf & vbLf
        End If
        TextOut = TextOut & Addr
    Continue:
      Next
      MsgBox TextOut
      Exit Sub
    NoData:
      Resume Continue
    End Sub
    Last edited by Rick Rothstein; 09-04-2015 at 07:28 PM.

  9. #9
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    @ Rick - like Addr, you also need to reset MaxRow variable as well.
    Cheers !

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  10. #10
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    Quote Originally Posted by Admin View Post
    @ Rick - like Addr, you also need to reset MaxRow variable as well.
    I had finished writing the code and then posted it literally just before going to sleep for the "night" and I completely missed the row numbers weren't changing in the outputted MessageBox. Thanks for spotting the problem! I added the appropriate line of code in Message #8 so the code there now reads correctly.
    Last edited by Rick Rothstein; 09-04-2015 at 08:10 PM.

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