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Thread: send Reminder Email to Outlook if cell value reached

  1. #1
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    send Reminder Email to Outlook if cell value reached

    Hi,

    i need to send reminder email to outlook automatically if due date reaches before 30 days and 15 days in expiry date column " F & K" .

    Each employee having two cards if any one cards expiry then send reminder email to the employee and cc to others and date of email send to be register in column "H, I, M, N" of 15 and 30 days. please refer the attachment for more information.

    The cross posted link: https://www.excelforum.com/excel-pro...ml#post4666844

    Mr.SyracuseWolvrine his given the code to solve the problems but its only working by separate of 15 and 30 days. Now i need to modify the code into one module to send email to client and once email has been register in column "H, I, M, N". i don't need to send email again to client.

    i don't have any knowledge about the HTML tag Code to get the color on table in outlook.

    please my urge request to solve this problems.

    Code:
    Sub Check15SendEmail()
    Dim date15 As Date
    Dim toName As String
    Dim toEmail As String
    Dim dCardIssueDate As Date
    Dim dCardExprDate As Date
    Dim dCardStatus As String
    Dim appOutlook As Object
    Dim MailItem As Object
    Dim mailbodytext As String
    Dim ccEmail As String
    Dim idnum As String
    Dim dept As String
    Dim rownum As Integer
    
    
    date15 = Sheets("Sheet1").Range("Q5").Value
    
    'Scroll through all rows and do the email process if they are near expiration
    ' rownum starts at 5 because that is the first row with data
    ' I chose to end it at 7 as this is the last row with all data
    For rownum = 5 To 50
    
    'check to see if date is within 15 days
    
    If Sheets("Sheet1").Range("F" & rownum) < date15 Then
    
    'If Sheets("Sheet1").Range("F" & rownum) < date15 Then
    
        'if so, do the email
    toName = Sheets("Sheet1").Range("A" & rownum).Value
    toEmail = Sheets("Sheet1").Range("C" & rownum).Value
    idnum = Sheets("Sheet1").Range("B" & rownum).Value
    dept = Sheets("Sheet1").Range("D" & rownum).Value
    dCardIssueDate = Sheets("Sheet1").Range("E" & rownum).Value
    dCardExprDate = Sheets("Sheet1").Range("F" & rownum).Value
    dCardStatus = Sheets("Sheet1").Range("G" & rownum).Value
    
    mybodytext = "<p>Dear " & toName & ",<br />"
    mybodytext = mybodytext & "<br />This is to remind you that your card is going to be expiring soon. Kindly arrange to renew your card as soon as possible.<br />"
    mybodytext = mybodytext & "<table border=""1""><tr><td>Name</td><td>ID No</td><td>Email ID</td><td>Department</td><td>Driving Card Issue Date</td><td>Driving Card Expiry Date</td><td>Status</td></tr>"
    mybodytext = mybodytext & "<tr><td>" & toName & "</td><td>" & idnum & "</td><td>" & toEmail & "</td><td>" & dept & "</td><td>" & dCardIssueDate & "</td><td>" & dCardExprDate & "</td><td>" & dCardStatus & "</td></tr>"
    mybodytext = mybodytext & "</table><br />Regards,"
    
    Set appOutlook = GetObject(, "Outlook.Application")
    Set MailItem = appOutlook.CreateItem(0)
    
    MailItem.htmlbody = mybodytext
    MailItem.To = toEmail
    MailItem.Subject = "Your Driving Card Expiry Date is less than 15 days"
    MailItem.Display
    
    
    Sheets("Sheet1").Range("I" & rownum).Value = Now()
    
    End If
    
    Next rownum
    
    Set appOutlook = Nothing
    Set MailItem = Nothing
    
    End Sub
    
    Sub Check30SendEmail()
    Dim date30 As Date
    Dim toName As String
    Dim toEmail As String
    Dim dCardIssueDate As Date
    Dim dCardExprDate As Date
    Dim dCardStatus As String
    Dim appOutlook As Object
    Dim MailItem As Object
    Dim mailbodytext As String
    Dim ccEmail As String
    Dim idnum As String
    Dim dept As String
    Dim rownum As Integer
    
    
    date30 = Sheets("Sheet1").Range("Q6").Value
    
    'Scroll through all rows and do the email process if they are near expiration
    ' rownum starts at 5 because that is the first row with data
    ' I chose to end it at 7 as this is the last row with all data
    For rownum = 5 To 50
    
    'check to see if date is within 15 days
    
    If Sheets("Sheet1").Range("F" & rownum) < date30 Then
    
        'if so, do the email
    toName = Sheets("Sheet1").Range("A" & rownum).Value
    toEmail = Sheets("Sheet1").Range("C" & rownum).Value
    idnum = Sheets("Sheet1").Range("B" & rownum).Value
    dept = Sheets("Sheet1").Range("D" & rownum).Value
    dCardIssueDate = Sheets("Sheet1").Range("E" & rownum).Value
    dCardExprDate = Sheets("Sheet1").Range("F" & rownum).Value
    dCardStatus = Sheets("Sheet1").Range("G" & rownum).Value
    
    mybodytext = "<p>Dear " & toName & ",<br />"
    mybodytext = mybodytext & "<br />This is to remind you that your card is going to be expiring soon. Kindly arrange to renew your card as soon as possible.<br />"
    mybodytext = mybodytext & "<table border=""1""><tr><td>Name</td><td>ID No</td><td>Email ID</td><td>Department</td><td>Driving Card Issue Date</td><td>Driving Card Expiry Date</td><td>Status</td></tr>"
    mybodytext = mybodytext & "<tr><td>" & toName & "</td><td>" & idnum & "</td><td>" & toEmail & "</td><td>" & dept & "</td><td>" & dCardIssueDate & "</td><td>" & dCardExprDate & "</td><td>" & dCardStatus & "</td></tr>"
    mybodytext = mybodytext & "</table><br />Regards,"
    
    Set appOutlook = GetObject(, "Outlook.Application")
    Set MailItem = appOutlook.CreateItem(0)
    
    MailItem.htmlbody = mybodytext
    MailItem.To = toEmail
    MailItem.Subject = "Your Driving Card Expiry Date is less than 30 days"
    MailItem.Display
    
    
    Sheets("Sheet1").Range("H" & rownum).Value = Now()
    
    End If
    
    Next rownum
    
    Set appOutlook = Nothing
    Set MailItem = Nothing
    
    End Sub
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  2. #2
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    Hi


    Please find attached.
    Attached Files Attached Files
    Cheers !

    Excel Range to BBCode Table
    Use Social Networking Tools If You Like the Answers !

    Message to Cross Posters

    @ Home - Office 2010/2013/2016 on Win 10 (64 bit); @ Work - Office 2016 on Win 10 (64 bit)

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    Dear Admin,

    wow, once again many thanks for replying and solving the problems i little change your code as my requirement and its working fine. i need few more help from you before closing this thread.
    1. If possible i can get the Bgcolor(background color) on table in outlook mail any color because i don't have any knowledge in HTML Tag code how to create bg color.
    2. How can i set this module when workbook is open to send the mail notification.
    3.How to add the cc email id which is in Email List worksheet

    Please help on this would be much appreciated!
    Attached Files Attached Files

  4. #4
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    send Reminder Email from outlook to list of resources for pending trainings for a specfic range

    Hi Team,

    I have a similar requirement where i need to send status for employees about their training status.
    A file having resources and their pending training status.

    we should print the status for each resource and send the mail as a reminder for each resource in the given range.

    Have attached excel file for your reference and the final output mail picture as an output

    Appreciate your help and support.
    Attached Images Attached Images
    Attached Files Attached Files

  5. #5
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    Hi dora ,

    Please start with New thread as your requirement and to explain what criteria, when meets you need to send email then someone can help you.

  6. #6
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    Quote Originally Posted by sathishsusa View Post
    Dear Admin,

    wow, once again many thanks for replying and solving the problems i little change your code as my requirement and its working fine. i need few more help from you before closing this thread.
    1. If possible i can get the Bgcolor(background color) on table in outlook mail any color because i don't have any knowledge in HTML Tag code how to create bg color.
    2. How can i set this module when workbook is open to send the mail notification.
    3.How to add the cc email id which is in Email List worksheet

    Please help on this would be much appreciated!
    Have a look at this page.

    https://www.rondebruin.nl/win/s1/outlook/bmail2.htm
    Cheers !

    Excel Range to BBCode Table
    Use Social Networking Tools If You Like the Answers !

    Message to Cross Posters

    @ Home - Office 2010/2013/2016 on Win 10 (64 bit); @ Work - Office 2016 on Win 10 (64 bit)

  7. #7
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    Thank you so much admin

  8. #8
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    Quote Originally Posted by Admin View Post
    Hi dora ,

    Please start with New thread as your requirement and to explain what criteria, when meets you need to send email then someone can help you.
    That's very helpful, thanks very much.
    Last edited by TonyBer; 10-20-2021 at 10:16 PM.

  9. #9
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    Quote Originally Posted by TonyBer View Post
    That's very helpful, thanks very much.
    Hi TonyBer,

    That's all credit goes to Mr.Admin.. he solved me many post which i have issues my project ...cheers

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